Relaxation in LTC Rules – delegation of powers to Ministries/Departments regarding time limit for the submission of the claim – reg.

 F.No. 31011/18/2023-Estt(A-IV)

Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
Personnel Policy A-IV

North Block, New Delhi.

Dated 21st December 2023

OFFICE MEMORANDUM

Subject:- Relaxation in LTC Rules – delegation of powers to Ministries/Departments regarding time limit for the submission of the claim – reg.

The undersigned is directed to refer to the subject cited above and to state that rules 14 and 15 of CCS(LTC) Rules, 1988 provide that a claim for reimbursement of expenditure incurred on journey under Leave Travel Concession is to be submitted within three months after the completion of the return journey, if no advance had been drawn and within one month after the completion of the return journey if advance had been drawn.

2.Vide DoPT’s OM No. 31011/05/2007-Estt.(A) dated 27.09.2007 the above time-lines were relaxed and powers delegated to the Ministries / Departments to admit the claim of reimbursement in respect of LTC journey with the concurrence of the Financial Adviser without referring the matter to DoPT with the following time-lines:-

(a) Up to 6 months, if no advance is drawn; and
(b) Up to 3 months if the advance is drawn, provided the Government servant refunds the entire amount of advance (not merely the unutilized portion) within 45 days of completion of the return journey.

3.Now, in supersession of DoPT’s OM No. 31011/05/2007-Estt.(A) dated 27.09.2007, it has been decided that the Ministries/ Departments with the concurrence of the Financial Advisers and subordinate/attached offices with the concurrence of Head of Department not below the rank of Joint Secretary, can admit the claim of reimbursement in respect of LTC journey without reference to DoPT with the following time-lines in such cases where a Government servant is not in position to submit the claim within the prescribed time-limit under rule 14 and 15 of CCS(LTC) Rules, 1988 and the Ministries/Departments/attached offices/subordinate offices are satisfied that he/she was not able to do so due to circumstances beyond his/her control:-

i. Cases where no advance is drawn: Up to six months;
ii. Cases where advance is drawn: Up to three months provided the entire advance amount is returned within three months subject to a clause that the entire amount would be recovered within one lumpsum and interest will be charged on the entire amount of advance from the date of drawal to the date of recovery of amount.

4 . Ministries/Departments/attached offices/ subordinate offices are requested to keep these instructions in view while processing belated LTC claims.

5.These instructions are issued with the concurrence of D/o Expenditure and shall be effective from the date of issue of this O.M.

(Satish Kumar)
Under Secretary to the Government of India
Tel: 2304 0341

Original Order